Capital Grant Guidelines

Organizations seeking funding from the Pasadena Community Foundation may only apply for ONE grant per cycle in the Capital or Senior or Education Grant Programs.

Pasadena Community Foundation’s Capital Grant Program has been established to support agency capital needs for significant capital projects or important equipment purchases. Lower priority will be given to requests for capital purchases that should typically be a routine part of your organization’s annual operating budget, such as periodic replacement of office equipment.

PCF welcomes grant applications from qualified organizations serving the Pasadena, Altadena, and Sierra Madre area. The purpose of the Capital Grant is to make a significant contribution towards a tangible and enduring (useful life of at least 3-5 years) capital need. Funding is not available on a retroactive or reimbursement basis. We encourage the use of Pasadena area vendors when appropriate.

Deadline for Applications — The deadline for 2016 Capital Grant applications is Friday, February 3, 2017 at 3 p.m.

Applications submitted after the 3:00 p.m. deadline will not be accepted. PCF offices close at 3:00 p.m. on Fridays.

Grant Cycle — Any nonprofit awarded a Capital Grant is ineligible to apply the next year. Any applicant denied funding can reapply the next year.

Capital Grants are awarded in May.

Grant Amount — Capital Grant requests will be accepted for $2,500 – $25,000.

Geographical Restriction — The applicant organization must be in and provide significant service to the area defined by the boundaries of the Pasadena Unified School District (Pasadena, Altadena & Sierra Madre). Any equipment or capital refurbishment paid for with PCF grant funds must specifically serve Pasadena area residents.

Eligibility Requirements:

  • Grants may be made only to tax-exempt organizations under Section 501(c)(3) or 170(c)(1) or (2)(b) of the Internal Revenue Code. None shall be made to Private Foundations under Section 509(1) of the Code.
  • An organization must have been in existence for at least two years (based on date of IRS determination letter) and have achieved a record of effective service and sustainability.
  • All previous grants awarded by PCF have to be completed. A grantee with an “open” grant will not be eligible for new funding. Grantees who have not complied with previous grant deadlines and reporting or submission of receipts may not be eligible for new grant consideration.
    An agency may only apply for one grant per cycle.

The Foundation Will Not Make Capital Grants For or To: 

  • Direct aid to individuals.
  • Retirement of debt or costs of capital items already acquired.
  • Influencing legislation or elections.
  • Individual public schools or their support and activity groups. This includes, but is not limited to PTA/PTO, sports teams, music programs, or booster clubs. PCF only supports PUSD schools through the Pasadena Educational Foundation (PEF).
  • Private educational institutions, preschool, K-12, college or vocational institutions. PCF will, however, consider funding of non-public schools primarily serving special needs population or a diverse socio-economic or disadvantaged population.
  • Sectarian religious organizations or churches. PCF will, however, consider requests from sectarian religious organizations for support of community social service oriented activities sponsored by such organizations, provided that such activities meet all other eligibility requirements.
  • Agencies not engaged in the actual performance of direct services to individuals consistent with PCF purposes.
  • Organizations that discriminate on the basis of age, disability, ethnic origin, gender, sexual orientation, race or religion.
  • Building improvements of leased property. PCF typically will not invest in building improvements to property not owned by the nonprofit applicant organization. Some exceptions may be made at the discretion of the board to property owned by the city or school district or other public entity or for exceptionally long term lease arrangements.

Grant Report Deadlines and Compliance — Strict reporting requirements must be followed in order to qualify for future grants.

Agencies are also required to meet PCF’s Grant Recognition Guidelines.

Forms

If, after reading these guidelines, your agency meets all the criteria and is therefore eligible, please download the application. A checklist is also provided to ensure your submission is accurate and complete.

Capital Grant Application
Capital Grant Checklist

PDF Download Instructions — For best results, right-click on each link and select “Save As” (or on a Mac, Command-click) to save a copy of the document to your computer’s desktop. Do not use Windows Explorer (PC) or Finder (Mac) to open the PDFs or you will get a “Please wait…” error. Make sure that you have the latest version of Adobe Reader installed on your computer.